OVERVIEW:

The Staff Accountant handles processing all invoices for payment and depositing all incoming checks. This position also assists in the accounting, financial analysis and reconciling of financial activities for the ASNR and its affiliated specialty/regional societies.

DESCRIPTION OF DUTIES:

The Staff Accountant is responsible for assisting with the timely and accurate recording, reporting and analysis of monthly financial accounting activities for ASNR, the Foundation of the ASNR and 7 non-profit separate legal entity societies. Responsibility includes the processing of accounting transactions including receipts and the timely reconciliation of PayPal reports. The Staff Accountant operates QuickBooks Online G/L and A/P systems to post transactions and process invoices for payments. The Staff Accountant works under the Director of Finance’s guidance and direction.

Requirements:

KEY RESPONSIBILITIES:

Accounts Receivable

1. Deposit checks to the banks and ensure dues are recorded in the membership management system (if applicable) correctly and timely

2. Daily Posting of transaction batches in the membership management system

Accounts Payable and Disbursements

1. Verify and obtain proper authorization, support, and classification for all disbursement activities before they are processed for payment

2. Ensure signed w-9s are obtained before disbursements are made

3. Maintain all accounts payable reports and documentation

4. Physical mailing or disbursing of checks

5. Answer vendor inquiries and research and resolve invoice discrepancies and issues

6. Prepare year-end 1099 tax reporting / IRS filing

7. Process ACH and wire payments

8. Process PayPal credit card payments received and distribute receipts.

Monthly Close and Balance Sheet Reconciliations

1. On an accrual GAAP basis, assist Director of Finance in closing the books and issuing monthly financials for each entity. All Journal entries are to be prepared with the proper support / documentation and approved by the Director of Finance

2. Monthly reconcile and support all Balance Sheet account amounts and timely address all non-timing reconciliating items

3. Timely record external activities such as investment activity

4. Monthly reconciliation of PayPal reports

5. Distribute monthly credit card statements to Directors and record all credit card charges in the ledger

6. Provide support to Director of Finance during month-end close and annual audit

7. Update Monthly Donation Statistics Report

Filing and Record Keeping

1. Maintain all records-accounts payable reports and support as well as cash receipts- in an orderly fashion

2. Ensure deposits are filed timely and in an orderly fashion for each society

SKILLS REQUIRED:

Strong administrative/organizational skills, ability to prioritize, attention to detail, strong communication/interpersonal skills, proficiency in using Microsoft Excel, Outlook. QuickBooks Online experience a plus but not required.

QUALIFICATIONS REQUIRED:

Bachelor’s degree in accounting plus 6+ years of relevant accounting experience, preferably with a not-for-profit organization.

Must reside in Illinois. Generous benefits including hybrid work schedule, 37.5-hour work week; closed week between Christmas and New Year’s (paid), summer hours, compressed work week, employer paid medical, dental, vision, life insurance, 401K retirement, plus vacation, personal and sick days.