Job Title: Staff Accountant– Wage/Hour Status: Exempt

Purchasing and Payables

 

Reports to: Chief Financial Officer Pay Grade: Prof 24/25: ($78,144-$112,451)

(Commensurate with Yrs of Exp)

Dept./School: Finance/Business Services Date Revised: 11/05/2019:05/2020

 

Report Date: July 9, 2025 Days To Work: 226/12 Months

 

In-House applicants must complete the online internal application process in School Springs/TalentEd

All substitutes for Crosby ISD, if applying for a full time job, MUST complete

an External Application

 

Primary Purpose:

Perform professional accounting work involving compilation, consolidation, analysis and reporting of financial data. Direct and manage the purchasing activities of the district. Ensure compliance with applicable state and federal laws and regulations governing school district purchases of goods and services.

 

Qualifications:

 

Education/Certification:

Bachelor’s degree in accounting (preferred) or business-related field

 

Special Knowledge/Skills:

Knowledge of governmental accounting and auditing principles established by the Governmental Accounting System Board (GASB)

Knowledge of computerized accounting systems

Ability to analyze and interpret financial data, evaluate accounting problems, develop data, and recommend improved procedures

Ability to use software to develop complex accounting reports, spreadsheets, and databases

Knowledge of competitive bidding statutes and purchasing procedures

Effective organizational, communication, and interpersonal skills

 

Experience:

Two years accounting experience at a high level of responsibility

 

Such alternatives to the above qualifications as the administration may find appropriate and acceptable.

 

Major Responsibilities and Duties:

 

Accounting

• Classify, record, and summarize numerical and financial data to compile and maintain financial records according to governmental accounting principles and district procedures.
• Compute and prepare data for journal entry and budget transfers.
• Prepare income statements, balance sheets, consolidated statements, and other statements and reports.
• Monitor and reconcile expenditures with budget availability.
• Set up and maintain account controls, logs, and files.
• Perform cost accounting activities, bank reconciliation, or accounting for grant expenditures.
• Review and verify accuracy of journal entries, accounting methods, and procedures.

Administration

 

8. Work with administrators, principals, directors, and staff regarding budget and accounting issues.

9. Follow district safety protocols and emergency procedures.

 

Records and Reports

 

10. Prepare timely audit schedules and financial statements according to federal, state, and GASB standards.

11. Compile, maintain, and file all reports, records, and other documents required, including auditable records and

financial statements.

 

Purchasing

 

12. Responsible for purchase of materials and equipment for the district by competitive bids, competitive sealed proposals,

requests for proposals, government catalog contract purchases, informal quotations, and negotiations following

established district criteria and in compliance with state purchasing rules.

13. Responsible for preparation of all bidding documents, including notice and instructions to bidders, specifications, and

form of proposal.

14. Evaluate formal bids and make recommendations for the awarding of contracts to chief financial officer for school

board approval.

15. Obtain and evaluate comparative prices and quotations. Make purchasing decisions based on information obtained.

16. Develop vendor and bidder lists and approve additions.

17. Approve purchase orders and monitor all purchase requisitions to ensure accuracy of information, calculations, and

coding.

18. Administer contracts and handle adjustments with suppliers, including replacement of material not conforming to

specifications, cancellation of orders, and receipt of proper credit.

 

Personnel Management

 

19. Select, train, evaluate, and supervise purchasing and payables staff and make recommendations relative to

assignment, retention, discipline, and dismissal.

 

Administration

 

20. Work cooperatively with district personnel to determine specific requirements and assist in locating necessary goods

and services.

21. Compile, maintain, and file all physical and computerized reports, records, and other documents required, including

auditable accounting records.

22. Follow district safety protocols and emergency procedures.

 

Other

 

Assign work to other employees engaged in accounting or purchasing activities.

Supervisory Responsibilities:

Supervise, evaluate, and make recommendations regarding purchasing and payables staff.

 

Mental Demands/Physical Demands/Environmental Factors:

 

Tools/Equipment Used: Standard office equipment including personal computer and peripherals

Posture: Prolonged sitting; occasional bending/stooping, pushing/pulling, and twisting

Motion: Repetitive hand motions including frequent keyboarding and use of mouse; occasional reaching

Lifting: Occasional light lifting and carrying (less than 15 pounds)

Environment: May work prolonged or irregular hours

Mental Demands: Work with frequent interruptions; maintain emotional control under stress

 

The foregoing statements describe the general purpose and responsibilities assigned to this job and are not an exhaustive list of all responsibilities and duties that may be assigned or skills that may be required.

 

The Crosby Independent School District – in compliance with the Title VII, American Disability Act, Age Discrimination in Employment Act, Section 504 of the Rehabilitation Act of 1973 and other statues- seeks to provide equal opportunity without regard to race, color, religion, national origin, sex, age, marital or veteran status, the presence of a medical condition, disability, or any other legally protected status. This policy extends to the employment and all programs and activities conducted by the district. For Further information, Contact the Office of the Superintendent, Crosby Independent School District, 14670 FM 2100, Crosby, Texas 77532.

 

An Equal Opportunity Employer